Planning

Calendars, rotas and service planning are often central to the running of your church. ChurchBuilder will help you with these and other planning and organisational tasks.   

Rota Builder

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Flexible rotas with automatic reminders and online swaps.

  • Create any number of rotas

  • add people individually or as teams

  • receive automatic duty reminders by email, text and via the app

  • online swaps with automatic rota update and rota owner email notification

  • instant clash notification across rotas

  • print out hard copies of rotas for those not online

  • individuals can “volunteer” or mark themselves “unavailable” for dates

  • draft feature for putting the rota together

  • proxy feature for marking in volunteer/unavailable dates for those not online

  • bespoke permissions to control who can see and amend each rota

  • sync rota with your home calendar or phone

  • view rota in columns or rows

Calendar

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Flexible calendars with resource booking and activity rota information.

  • create layers such as “public”, “members”, “staff” to tailor content to viewers

  • set bespoke permissions to control access to each layer

  • schedule or repeat regular entries

  • link entries to activities to provide rota information for that date

  • layers can be synced with online calendars on your computer or mobile device

  • two way sync of layers available on Apple devices for your staff team

  • resource booking per activity, also viewable on the Resource Booking Calendar (see separate feature information)

  • set dates relative to Easter

  • viewable on the mobile app

Resource Booking

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Book resources online for both church use and private hire.

  • add rooms, equipment and other resources to your site

  • see a resource by resource view of bookings on the main calendar

  • group resources for ease of management

  • choose who can make unconfirmed or confirmed bookings

  • instant clash notifications if 2 parties try to book one resource

  • automatic booking of regular church activities to guarantee availability

Activity Builder

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Click on an activity in the calendar to get a view of all the rota information for that date.

  • Activity Builder is reached by clicking on an activity in the calendar

  • information is combined from different rotas and displayed for the activity

    • E.g. clicking on the morning service for a given date will show you all the different people serving during the service that morning (leader, reader, musicians, refreshments etc), even if their individual rotas are separate

  • information shown here is also viewable on rotas and the resource booking calendar

  • information shown here is automatically generated from the rotas or vice versa, no need for you to fill it in twice

  • For services, you will find "Service Builder" at the bottom of your Activity Builder page.

Service Planning

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Put together services online, generate service plans, orders of service and VP slides.

  • Create service templates e.g. "morning service" to give you a quick starting point for your planning

  • Collaborate remotely with other staff/members with changes being made live

  • Store song words and sheet music

  • store liturgy (prayers, creeds, confessions etc)

  • print a service plan summary

  • generate an order of service sheet

  • information automatically pulled from rotas and added to your service sheet

  • print out large copies for the visually impaired, or email them out for use on a mobile device in church

  • export to video projector slides

  • export to video projector packages such as ProPresenter, Zionworx, Easy Worship, Words of Worship, OpenLP

  • print out music pdfs

  • search for songs by keywords, authors, tagged words e.g. "openers", "kids"

  • use the CCLI helper tool to speed up recording of song usage

  • view a record of song usage per song

Music Manager

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Upload your song database and music PDFs for easy service planning.

  • Upload and store song lyrics and sheet music (under terms of your CCLI licence)

  • search by keywords, author, tags

  • links to Service Builder for putting together service sheets and VP slides

  • print sheet music from home for practising before services

  • view record of usage per song for tracking how often it is used

  • generate list of song usage for CCLI report or use the CCLI helper tool for regular reporting of songs

  • compatible with song projection packages such as ProPresenter, Zionworx, Easy Worship, Words of Worship, OpenLP.

Meeting Planning

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Schedule meetings with groups or individuals without having to make endless phone calls to find a consensus on a date.

  • Select groups and/or individuals to invite

  • add meeting information and upload PDFs or files (agendas, minutes etc) for invitees to access

  • choose a fixed date or select multiple tentative ones

  • email the group with the selected dates

  • view statistics as to which date is most suitable

  • email invitees to confirm the chosen date.